Dear Mr. Bill,

This is Emorsen Co., Ltd Administration Dept.

I am touching base here because I will be responsible for your arrangements for your visit  next week. So I want to check your flight information. The flight number is NO. 231432 and arriving time is 16:00 pm on April 6th. is it all right?

I will receive you at the NO.3 gate of the airport and I will take you to the Bluesky hotel. Your room number is 504.

The meet will be held at 10:00 am in the next day. The schedule is not very tight, so you can have a good relaxation in the arriving time and  do a sufficient preparation for the meeting.

My Email is 22321321@qq.com. If you have any question, please contact me  through the email.

Your sincerely