Dear Sir or Madam:

　I'm Steve, a secretary for foreign affairs. I'm completely responsible for your receptions and arrangements.

　We will meet up next week. Please kindly attached the information of your arrival---the Flight schedule  and Flight Number, as  well as the place where we meet up.

　I have booked  the hotel  where is 30 miniutes drive to our company. Besides, our company-owed privte villa is also available if you would like to live. After having a night rest, you will get start to negotiate with my directors.

　Please do not hestiate to contact me, should you require any further information.

　Phone:155********

　Hope to receive your E-mail soon.

　Sincerely.