Dear Joyce,

Thank you for your E-mail on January 10th. I'm glad that you are coming to Beijing next month and planning to visit our office. I hope we can know each other better at that time.

Please confirm the information of the flight and the time of your arrival with me in order to arrange the meeting. If you need hotel reservation, please let me know.

I'm looking forward to meeting you soon.

Regards

Rita

ABC Company