Dear sir,
I am the secretary from XX company and I need more details about your schedule so that I can arrange your timetable more appropriately.
First, I`d like to check your flight time,arrive at 8 A.M Friday. And I will be here around 7:30 A.M. Then we may have a breakfast in the restaurant nearby and go to the hotel so that you can take a rest. After that, about 1 o'clock we will have a meeting about the process of our program. As for lunch, we are not sure you prepare to have it in the hotel or in the restaurant. If you`d like to eat outside, we know some wonderful restaurants with kinds of special dishes, please tell us previously about your taste so that we can reserve it. Furthermore, if you are willing to have a vividly check ,we are happy to invite you to visit our factory after meeting. If it`s not necessary, then, To experience our new production is a good choice. I am sure you will love it. When comes to dinner, do you like Japanese foods? We know a gorgeous one, and the position is next to your hotel. If you are not interested in it, please tell me advanced.
Here, is the whole schedule. If there is some problem, please tell me. On behalf of our company,I hope you will have a good day.
Yours,
sincerely
