Dear Members,

Please note that the annual appraisal meeting will be held on Monday, 17th February at 13:00 in Central Hall, Room 210. The objective of the meeting is to evaluate  the performance of each employee all the year around. Please arrange your schedule to ensure your attendance. If you have any question, please feel free to contact me at 8978-8998. Thanks for your cooperation.

Yours faithfully,

Rita Hu

Key sentences:

1, please note that the... meeting will be held on...

2, the objective\ aim of the meeting is to...

3, please arrange your schedule to ensure your attendance.

4, thank you for your cooperation.