Dear Dr.Luciana,

Welcome to China and the Iconference 2017. This is I am Chenyue, your interpretress  assistant from school of information resource management of Renmin university, and I will be in contact concerning your visit to Beijing next week. I would like to confirm your schedule in China.  

I will be in contact concerning your visit.

I will be responsible for your visit.

Could you kindly confirm your flight information as follows, as I would like to pick you up at the airport and take you to the hotel:

CA3220 Canada To Beijing arriving at 9:30 am (Beijing Time).

We have already booked a deluxe room at the Beijing Hotel.

First, please check the flight information, you will take a flight NO.CA567 to china next week, and the expected land time is 9 a.m. Beijing time 20th. I will pick you up at Beijing T2 Terminal, and my phone number is 12345678. When you get to china, please contact me soon.

I will wait for you at the international arrival exit (in front of a Starbucks store) with a red and white board presenting our logo. in case we miss each 

We have booked a four-day standard room in Beijing Hotel for you. When I pick you up, I will send you to the hotel to check in first. After a short break, we are going to see the chief of InterPARES at Renmin university. You will be told some details in the meeting.

Just to confirm on the agenda for the following days: A morning meeting with the department heads and visits to the school in the afternoon the next day, and a sightseeing tour to ... on April the 7th.   行程

If you have any question, please contactme at 12345678@163.com.

Please don't hesitate to advise me of any changes you would like to make.

I am really looking forward to meet you in person.

Best regards.

跟上级不要用 please feel free to contact me.

结尾可以使用 Please kindly advise me of any changes.

On behalf of our company, I hope you will have a good day.

You can find more information concerned about the weather forecast and tourist sight in Beijing at the attachments.